Friday, March 09, 2012 5:14 PM
I can use MS Project, but am not an expert. I have an issue with one of my schedules.
I am preparing a schedule that includes presenting my project to several local boards (Townboard, Planning Commission, and Board of County Commissioners). Each one of those boards meets at different times. If I miss the Townboard submittal date, it would push back the Planning Commission and Board of County Commissioners presentations.
I have hard dates for each of these meetings, but need to get MS Project to adjust the schedule based on these meeting dates: i.e. The Townboard meetings are every two weeks, so depending on if we complete our submittal packages, we could meet on April 4 or April 18 or May 2, etc. I want project to adjust the entire schedule based on our ability to present the project at the earliest meeting possible. In the past, I have just manually punched in the dates, but this method isn't vary dynamic. Any suggestions?
Friday, March 09, 2012 5:33 PMModerator
Sorry you do not mention your version of Project... The exact instructions may differ between 2010 vs. earlier versions
The gist is you make a specific calendar through the Change Working times window (2007: Tools, Change Working time; 2010: Project Ribbon, Change Working time button). In Call this calendar say Townboard meetings. Make all the time, except for the meeting days, nonworking time.
Then assign this calendar as a task calendar to the Townboard meeting task(s). Make this task a successor of whatever is the final preparation task. The townboard meeting will now dynamically be scheduled on the first available meeting day!
- Marked As Answer by Sapna Shukla - Project MVPMVP, Moderator Monday, April 09, 2012 11:44 AM