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Timesheet - Planned work not showing for existing periods RRS feed

  • Question

  • We are using SharePoint/Project 2010 with the latest February/March 2012 cumulative patches.

    We have been experiencing a problem displaying planned hours in timesheet periods that are already created.

    When a timesheet period is created for the first time, it automatically comes with all existing tasks for that period and correctly fills the planned field for each task. Fine.

    But when a new task is added and published by the project manager for that same period (timesheet already created), the task is automamatically added to the existing timesheet period too, however, the Planned Work field is blank.

    If we manually remove and re-add the task, the Planned work for that task now shows correctly.

    Also, when the PM changes the planned hours for a task, the changes do not reflect on the Planned field in the timeshet. Re-adding the task manually fixes this too and updates the planned work to the correct value.

    I would like to know if there is a way to make planned hours for a task always show correctly on the timesheet even for periods that are already created.

    Thank you!


    • Edited by Rick Kyle Friday, April 13, 2012 5:49 PM
    Friday, April 13, 2012 5:47 PM

Answers

  • Rick --
     
    You have identified one of the chief limitations of the Timesheet page in PWA:  the data there is static as of the day the user creates the timesheet for the current time period.  This is one reason why team members should not be creating timesheets in future time periods.  In your situation, I would recommend that the team members simply delete the timesheet for the current period and then recreate it to capture the new planned work hours.  Beyond this, I am not aware of any easy fix to the problem.  Hope this helps.

    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    Saturday, April 14, 2012 1:26 AM

All replies

  • Rick --
     
    You have identified one of the chief limitations of the Timesheet page in PWA:  the data there is static as of the day the user creates the timesheet for the current time period.  This is one reason why team members should not be creating timesheets in future time periods.  In your situation, I would recommend that the team members simply delete the timesheet for the current period and then recreate it to capture the new planned work hours.  Beyond this, I am not aware of any easy fix to the problem.  Hope this helps.

    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    Saturday, April 14, 2012 1:26 AM
  • Thank you Mr. Dale.

    That's what we have been doing. We either re-create the timesheet or re-add the tasks manually, which to me seems like a deficiency and a weird workaround in a product like Project Server.

    We tried updating to the latest patches in hopes it was just a bug like a few others we were experiencing with timesheet.  Do you know if this is really a bug or a limitation by design?

    For instance, one of the other bugs we were experiencing was that we couldn't even use the above procedure to display the updated planned work. When we tried to remove and re-add a task manually, the timesheet captured the planned work but then it wouldn't save anymore showing a red notification Error. The updates fixed this bug and a few others.

    Thank you.

    Monday, April 16, 2012 11:37 AM
  • Rick --
     
    What you are experiencing is not a bug; it is by design.  This is simply how Microsoft designed the Timesheet feature to work in Project Server 2010.  Hope this helps.
     

    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    Monday, April 16, 2012 12:09 PM
  • Thanks again for the explanation.

    Monday, April 16, 2012 4:41 PM
  • Rick --
     
    You are more than welcome for the help, my friend!  :)
     

    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    Monday, April 16, 2012 6:46 PM
  • By the way, we have been using your book "Implementing and Administering Microsoft Project Server 2010" as a reference for our implementation in the company. I might add it's an awesome book and it's been of great help. Congrats on the nice work.
    Monday, April 16, 2012 6:56 PM
  • Well, you are MORE than kind, my friend.  Thanks for the compliment and thanks for your business!  :)

    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    Monday, April 16, 2012 8:05 PM
  • You're welcome Sir.
    Monday, April 16, 2012 8:25 PM