locked
Timesheet approval layers - Timesheet approval vs. task update approval RRS feed

  • Question

  • While testing the timesheet functionality in Single Entry Mode, a timesheet was approved, yet the tasks updates associated with the timesheet were rejected. The project plan was not updated (presumably due to the task update rejection), yet the timesheet was approved. My question(s) are:

    1. What data gets reported in payroll and project reports, etc., since there is a clear disconnect between the timesheet and the project plan?

    2. Is there a way to disable the (i.e. bypass) the status approval function in SEM and allow the tasks to be updated based on the timesheet approval?


    Judy Washington

    Monday, September 24, 2012 2:35 PM

Answers

  • can you clarify what you mean by the statusing service  -  whenever a resource uses PWA to update a task, the Project Server Statusing services get called.  For example when a resource updates percent complete in PWA there is a call made to the Statusing Web Service.  From there, the udates (status updates) go to the PM for approval.  With SEM (new to 2010) its possilbe to edit project "status" elements like remaining work. 

    and is the "Virtual Project And Timesheet OLAP cube an out of the box feature or does it have to be created?  Its one of the built-in cubes... its also called the MSP_Project_Timesheet. 

    Hope this helps

    • Marked as answer by Judy IPD Tuesday, September 25, 2012 12:15 PM
    Tuesday, September 25, 2012 1:10 AM

All replies

  • Indeed there is a clear separation between the Timesheet and the Statusing data.  This was by design.  So in theory, its possible to have timesheet time approved, but not actual work applied to project plans - assuming status updates where rejected by the Status Manager.

    As for the answer to the first question, it all depends on which database you pull from.  You can see both timesheet and status actuals in the "Virtual Project and Timesheet" OLAP cube.   You will see they are distinct entities if you browse this cube.

    On question 2, SEM when checked only submits timesheet time to the statusing service.   SEM mode doesn't mean time gets approved automatically... only submitted to the statusing service.   If you want status updates to be approved automatically, check in to setting up approval rules for your projects.   You will find that on the approvals page.

    Monday, September 24, 2012 3:40 PM
  • Thank you John. I will look into both of your suggestions and hopefully it will clear this up for me.

    Judy Washington

    Monday, September 24, 2012 3:58 PM
  • John,

    can you clarify what you mean by the statusing service, and is the "Virtual Project And Timesheet OLAP cube an out of the box feature or does it have to be created? thanks.


    Judy Washington

    Monday, September 24, 2012 5:10 PM
  • can you clarify what you mean by the statusing service  -  whenever a resource uses PWA to update a task, the Project Server Statusing services get called.  For example when a resource updates percent complete in PWA there is a call made to the Statusing Web Service.  From there, the udates (status updates) go to the PM for approval.  With SEM (new to 2010) its possilbe to edit project "status" elements like remaining work. 

    and is the "Virtual Project And Timesheet OLAP cube an out of the box feature or does it have to be created?  Its one of the built-in cubes... its also called the MSP_Project_Timesheet. 

    Hope this helps

    • Marked as answer by Judy IPD Tuesday, September 25, 2012 12:15 PM
    Tuesday, September 25, 2012 1:10 AM
  • Got it! Thanks John!


    Judy Washington

    Tuesday, September 25, 2012 12:15 PM