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Deliverables in Project Server 2010 RRS feed

  • Question

  • Hello every one!

    I have some questions about the deliverables feature in Project Server 2010.

    1. It it possible to make it automatically update when the linked task slides? I have created a deliverable but its finish date does not change if the task's changes.

    2. We have a number of projects on our Project Server (about 50 plans active). How can I track all the deliverables from these plans and analyse dependencies between these plans? (I have linked some tasks in porject plans to deliverables from other projects to create dependencies ) Can I do it via Portfolio management or not? My general idea is to visualize links between projects. May be I can do it without the deliverables...

    3. Where I can read about deliverables feature in Project Server 2010 help? Why this command is not in the Ribbon in Project Professional 2010 and I have to browse inet for 30 minutes to find a way to access Manage deliverables command?

    Please help! Your feedback is very appreciated!

     


    Wednesday, April 27, 2011 1:16 PM

Answers

  • There's a task level field called "External Task."  You could easily write
    an Excel report that filters for that.  I guess you would then pair that
    with the field "Project," which tells you which project the task is from.
     
    Predecessors and Successors are a bit challenging though.  As I recall, they
    weren't in the Published database (or I could be confusing them with something
    else).
     
     

    Andrew Lavinsky [MVP] Blog: http://azlav.umtblog.com Twitter: @alavinsky
    Thursday, April 28, 2011 9:05 PM

All replies

  • Hi Vladimir,

    1. Changes to Deliverables will NOT automatically slide your tasks. When a date on a deliverable changes, the PM is notified of this change when he opens the schedule. From that point, he can decicde to move his tasks accordingly or take some other route.
    2. Not sure I understand the Portfolio Management piece of this question.
    3. Deliverables in 2010 is pretty similar to 2007. They have not changed the feature much. here are some links you can refer:

    http://blogs.msdn.com/b/project/archive/2007/02/24/deliverables.aspx

    http://office.microsoft.com/en-us/project-server-help/create-and-manage-project-deliverables-HA010113059.aspx

    http://www.epmcentral.com/articles/ps07deliverables.php

    Did you consider using Master/Sub Projects or Inter project dependencies, to do what you are doing? This will give you the automatic sliding of your tasks that you are looking for.


    Prasanna Adavi, PMP, MCTS Blog: http://msprojectideas.blogspot.com
    Wednesday, April 27, 2011 1:35 PM
  • Thank you for a quick reply!

    As for my second question, let me explain.

    We have 50 active plans on our Project Server. They are not linked, we do not use Master/Sub project feature yet. If we choose to use deliverables will we have the way to display all deliverables for all our project plans in one aggregated report together with tasks from other project plans that depend on these deliverables? Is there any way to do it using out-of -the box features of Project Server 2010/Project Professional 2010?

    Can you please give some info about Inter project dependencies?

    Thank you very much in advance!


    Wednesday, April 27, 2011 1:56 PM
  • If you are using Project Server 2010, there is a Sample Report already built-in for looking at all the deliverables in all projects in one report. Look under Business Intelligence Center > Sample Reports > Deliverables.

    check this for Cross Project Links: http://office.microsoft.com/en-us/project-help/watch-this-create-a-cross-project-link-HA010269424.aspx?CTT=1


    Prasanna Adavi, PMP, MCTS Blog: http://msprojectideas.blogspot.com
    Wednesday, April 27, 2011 2:50 PM
  • Prasanna Adavi, thank you very much  for your quick answers.
    Wednesday, April 27, 2011 3:41 PM
  • Check this link it has a macro and we have deployed it successfully for lot of our clients.

    http://msdn.microsoft.com/en-us/library/ms480428(v=office.12).aspx#Y2409

    You need to create an enterprise field and mark it yes or not for auto-update.

     Note: This is for 2007 should work 2010.

     


    Thanks Gaurav Wason MCITP, PMP
    Wednesday, April 27, 2011 4:26 PM
  • Gaurav Wason, Prasanna Adavi, thank you very much for your support. I was able to find Deliverables report in Excel. In addition I have discovered the inter project linking feature. So my next question: Is there any report available which aggregates all info about tasks linked between the projects like the Deliverables excel report does? Can we make this report ourselves by analyzing the OLAP cube?
    Thursday, April 28, 2011 8:38 PM
  • I do not know if any OOB report that shows the inter-project dependencies.

    One Clever way of doing it, I know somebody do, is to build a a COMMON master schedule with only the key tasks and set dependencies with the tasks for each of the projects. So any change on one project will move the master schedule.

    The Master schedule itself will become a report for you then.

    I do have to caution you that InterProject Links also have tendency to cause cricular dependecies (through user misuse), and have potential for data corruption, again if projects are not proprely handled. So if you arw going this route, just be cognizant and cautious.


    Prasanna Adavi, PMP, MCTS Blog: http://msprojectideas.blogspot.com
    Thursday, April 28, 2011 8:45 PM
  • There's a task level field called "External Task."  You could easily write
    an Excel report that filters for that.  I guess you would then pair that
    with the field "Project," which tells you which project the task is from.
     
    Predecessors and Successors are a bit challenging though.  As I recall, they
    weren't in the Published database (or I could be confusing them with something
    else).
     
     

    Andrew Lavinsky [MVP] Blog: http://azlav.umtblog.com Twitter: @alavinsky
    Thursday, April 28, 2011 9:05 PM