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scheduling on behalf of someone RRS feed

  • Question

  •  

    Hello,

     

    does anybody know if it is possible to properly schedule livemeetings on behalf of someone?

    (boss/admin scenario where the boss shares his calendar so that the admin can schedule meetings for him.)

     

    The Livemeeting toolbar disappears when creating a livemeeting on behalf of somoeone so that it is not possible to configure someone else as presenter. The boss is can't start the meeting and upload content without the admin having to login as well.

     

    If the admin creates the meeting in her/his own calendar, she/he will have redundant data in her calendar plus the ability to enter the meeting at any time.

     

    Cheers,

    Alexander

     

    Monday, August 25, 2008 3:14 PM

Answers

  •  

    Are you using Outlook 2003 to schedule meetings?  We are seeing that if we schedule meetings with Outlook 2003 and make somebody a presenter, the assignement does not stick.  The manager is not given presenter privileges when they join the meeting.  We tested the same functionality using Outlook 2002 to schedule meetings, giving the manager presenter privileges.  When the manager enters the Live Meeting in this scenario (scheduled via Outlook 2002/XP)... the manager now has presenter privileges.

     

    Just a side note, after speaking with Live Meeting support, scheduling on behalf of somebody is a current Request for Enhancement... can't hurt to call in and put your name on the list to put some pressure on as there are alot of people, especially larger corporations that utilize administrative assistants, that require this type of functionality.

    Thursday, October 2, 2008 5:02 PM

All replies

  • You can create a Live Meeting Request and add presenters by clicking the Presenters button in the meeting request

     

     

    Monday, August 25, 2008 10:24 PM
  • Hi,

     

    No unfortunately.

    You can create a LiveMeeting Appoiment with Outlook 2007 but the location information (meet:name@xy.com) show of the creator not of the person for which one it shall be made.

     

    kind regards

    WJ

     

    Monday, September 15, 2008 9:05 AM
  • Alexander,
    Why can't you just have the boss 'share' his/her calendar with the admin.  The admin should be able to schedule Live meeting for the boss by connecting to the shared calendar and set it up.
    Bob
    Monday, September 15, 2008 2:19 PM
  • Hi Bob,

     

    this is what we tried initially. As Admin when connecting to the shared calendar and scheduling a meeting for the boss, there are no options for setting up a "presenter". Actually the ribbon with the livemeeting options is missing completely.

    So the boss cant prepare the scheduled meeting by himself because he is not presenter. the Admin has to logon to the meeting and manually set the presenter in the meeting.

    Actually this is a problem which can be worked around easily if you know how. But it would be nice if the Admin can schedule meetings on behalf of the boss intuitively.

     

    thanks for your responses,

    Alex 

     

     

     

    Tuesday, September 23, 2008 12:49 PM
  •  

    Are you using Outlook 2003 to schedule meetings?  We are seeing that if we schedule meetings with Outlook 2003 and make somebody a presenter, the assignement does not stick.  The manager is not given presenter privileges when they join the meeting.  We tested the same functionality using Outlook 2002 to schedule meetings, giving the manager presenter privileges.  When the manager enters the Live Meeting in this scenario (scheduled via Outlook 2002/XP)... the manager now has presenter privileges.

     

    Just a side note, after speaking with Live Meeting support, scheduling on behalf of somebody is a current Request for Enhancement... can't hurt to call in and put your name on the list to put some pressure on as there are alot of people, especially larger corporations that utilize administrative assistants, that require this type of functionality.

    Thursday, October 2, 2008 5:02 PM