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Reassigning Task Approver / Status Manager RRS feed

  • Question

  • We are using MS Project 2007 SP2 and Project Server/Project Web Access (not sure what version).

    A colleague set-up the project and assigned the tasks to resources. Now we want to change who reviews and approves the task updates. I found part of an answer;

    "there is no other way to change the Status Manager for each task in an
    enterprise project. The new manager must open the project and specify
    him/herself as the Status Manager for each task, then save and publish the
    project. "

    But I can't find where to go to specify the Status Manager for the tasks.

    Any help or direction will be greatly appreciated.

    Thanks,

    ==>Eric

    Thursday, March 24, 2011 3:41 PM

Answers

  • Eric --

    Good question, my friend.  Open the project and then apply any task view, such as the Gantt Chart view.  Right-click on the Duration column header and select the Insert Column item on the shortcut menu.  In the Column Definition dialog, select the Status Manager field and click the OK button.  This will temporarily insert the Status Manager column.  Click the Status Manager cell for the first subtask in the project (you do not need to change the Status Manager value on summary tasks), select your name from the list of status managers (you and the other manager are probably the only ones listed), and then press the Enter key on the keyboard.  To take over total managership of every task in the project, select the first Status Manager cell again (the one with your name in it) and then use the Fill Handle to copy your name down into the Status Manager cell for every task.  You can also select all of the cells in the Status Manager column, starting with the one with your name it in, and then use Edit > Fill > Down to fill the values into every cell.  When you complete this operation, save and publish the project.  At this point, you will now be able to receive and approve all task updates in this project.  Hope this helps.

     


    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    • Marked as answer by Eric Wentorf Thursday, March 24, 2011 5:13 PM
    Thursday, March 24, 2011 4:15 PM

All replies

  • Eric --

    Good question, my friend.  Open the project and then apply any task view, such as the Gantt Chart view.  Right-click on the Duration column header and select the Insert Column item on the shortcut menu.  In the Column Definition dialog, select the Status Manager field and click the OK button.  This will temporarily insert the Status Manager column.  Click the Status Manager cell for the first subtask in the project (you do not need to change the Status Manager value on summary tasks), select your name from the list of status managers (you and the other manager are probably the only ones listed), and then press the Enter key on the keyboard.  To take over total managership of every task in the project, select the first Status Manager cell again (the one with your name in it) and then use the Fill Handle to copy your name down into the Status Manager cell for every task.  You can also select all of the cells in the Status Manager column, starting with the one with your name it in, and then use Edit > Fill > Down to fill the values into every cell.  When you complete this operation, save and publish the project.  At this point, you will now be able to receive and approve all task updates in this project.  Hope this helps.

     


    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    • Marked as answer by Eric Wentorf Thursday, March 24, 2011 5:13 PM
    Thursday, March 24, 2011 4:15 PM
  • Outstanding, worked like a charm.

    Thank you very much.

    ==>Eric


    Thursday, March 24, 2011 5:14 PM
  • Eric --

    You are more than welcome for the help, my friend!  :)

     


    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    Thursday, March 24, 2011 6:02 PM