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How to enter zero as actual hrs in RRS feed

  • Question

  • Dear All,

    I am using time entry feature of MS project server. Resource who has completed his assigned task enters actual in 'Actual Work' column and enters 0 in 'Remaining Work' cell once his timesheet is approved then that task becomes 100% complete.

    There will be few task which resource thinks it is complete without working anything on it. So for that task resource will enter 0 in actual column and 0 in remaining. By doing so task status is showing 0% while expectation is it should show 100% complete.

    How to handle this case?

    Regards

    Shailesh


    Shailesh Raj

    Monday, February 4, 2013 1:41 PM

Answers

  • Shailesh, I would suggest that the team member uses the Remove task option from their My Tasks view. If approved by the project manager, this will remove the resource assignment but leave the task in the project - with other assignments, if any. In any case, the project manager ought to be inbvolved in the decision that no work needs to be done on the task.

    Graham

    • Marked as answer by Shailesh Raj Tuesday, February 5, 2013 6:10 AM
    Monday, February 4, 2013 2:09 PM
  • Shailesh --
     
    In addition to the excellent answer from Graham, I think a better approach would be for the team member to contact the PM and let the PM know that the task is no longer needed in the project.  Then the PM could use the Inactivate feature on the Task ribbon to cancel the task.  I would recommend this approach personally because the approach you are currently trying to use will not end up marking the task as 100% complete.  Hope this helps.
     

    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    • Marked as answer by Shailesh Raj Tuesday, February 5, 2013 6:10 AM
    Monday, February 4, 2013 3:31 PM

All replies

  • Shailesh, I would suggest that the team member uses the Remove task option from their My Tasks view. If approved by the project manager, this will remove the resource assignment but leave the task in the project - with other assignments, if any. In any case, the project manager ought to be inbvolved in the decision that no work needs to be done on the task.

    Graham

    • Marked as answer by Shailesh Raj Tuesday, February 5, 2013 6:10 AM
    Monday, February 4, 2013 2:09 PM
  • Shailesh --
     
    In addition to the excellent answer from Graham, I think a better approach would be for the team member to contact the PM and let the PM know that the task is no longer needed in the project.  Then the PM could use the Inactivate feature on the Task ribbon to cancel the task.  I would recommend this approach personally because the approach you are currently trying to use will not end up marking the task as 100% complete.  Hope this helps.
     

    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    • Marked as answer by Shailesh Raj Tuesday, February 5, 2013 6:10 AM
    Monday, February 4, 2013 3:31 PM