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PWA projects cross-linking RRS feed

  • Question

  • Have several projects in PWA 2013.  In one project we now need to link to a specific task in another project. All projects are in PWA. Thanks!
    Wednesday, January 11, 2017 4:35 PM

Answers

  • Hi Freesurf,

    You have to open the projects in MS Project, and then perform the cross project linking in there.  


    Ben Howard [MVP] | <a href="http://www.applepark.co.uk">web</a> | <a href="http://www.applepark.co.uk/ben-howard-blog">blog</a> | <a href="http:// www.microsoft.com/learning/en-us/book.aspx?id=16258&locale=en-u">book</a>

    Wednesday, January 11, 2017 6:09 PM
  • Freesurf --

    In addition to the excellent reply from my cousin, Ben, here are the steps I recommend you following:

    1. Open each of the projects Read/Write in Microsoft Project.
    2. Click the View tab to display the View ribbon.
    3. In the Window section of the View ribbon, click the New Window button.
    4. In the New Window dialog, select each of the open projects, and then click the OK button.  This step will create a temporary master project with each of the selected projects inserted as subprojects.
    5. Select a task in one project, press and hold the Control key, and then select a Successor task in another project.
    6. Click the Link the Selected Tasks button to link the tasks.  This will create a cross-project link.
    7. Repeat steps #5-6 until you have created all of the required links.
    8. Close the temporary master project, and when prompted to save the changes, click the No button.
    9. When prompted to save each of the subprojects, click the Yes to All button.

    Creating a temporary master project is the fastest and most reliable way to create cross-project dependencies.  Hope this additional information helps.


    Dale A. Howard [MVP]


    Wednesday, January 11, 2017 6:37 PM

All replies

  • Hi Freesurf,

    You have to open the projects in MS Project, and then perform the cross project linking in there.  


    Ben Howard [MVP] | <a href="http://www.applepark.co.uk">web</a> | <a href="http://www.applepark.co.uk/ben-howard-blog">blog</a> | <a href="http:// www.microsoft.com/learning/en-us/book.aspx?id=16258&locale=en-u">book</a>

    Wednesday, January 11, 2017 6:09 PM
  • Freesurf --

    In addition to the excellent reply from my cousin, Ben, here are the steps I recommend you following:

    1. Open each of the projects Read/Write in Microsoft Project.
    2. Click the View tab to display the View ribbon.
    3. In the Window section of the View ribbon, click the New Window button.
    4. In the New Window dialog, select each of the open projects, and then click the OK button.  This step will create a temporary master project with each of the selected projects inserted as subprojects.
    5. Select a task in one project, press and hold the Control key, and then select a Successor task in another project.
    6. Click the Link the Selected Tasks button to link the tasks.  This will create a cross-project link.
    7. Repeat steps #5-6 until you have created all of the required links.
    8. Close the temporary master project, and when prompted to save the changes, click the No button.
    9. When prompted to save each of the subprojects, click the Yes to All button.

    Creating a temporary master project is the fastest and most reliable way to create cross-project dependencies.  Hope this additional information helps.


    Dale A. Howard [MVP]


    Wednesday, January 11, 2017 6:37 PM
  • Thanks, Ben (and Dale)

    Then ... PWA will accept the cross-linked project files?

    Path to the target task line in the other project file is the key

    (This is not about adding a sub-project to a project)

    Wednesday, January 11, 2017 9:15 PM
  • Freesurf --

    Yes, PWA will accept project schedules that include cross-project links.  BTW, you can skip the very last step I detailed.  You simply need to save each subproject.  Hope this helps.


    Dale A. Howard [MVP]

    Wednesday, January 11, 2017 10:09 PM
  • Thanks Dale for giving a very detailed answer.

    One thing to note though Freesurf, this linking creates External tasks in each of the projects.  It is worth documenting the links you have created elsewhere (Excel, Word etc), and ensure people don't delete the tasks that have links to one of the projects, otherwise the other project will have an "orphaned" link. 


    Ben Howard [MVP] | &lt;a href=&quot;http://www.applepark.co.uk&quot;&gt;web&lt;/a&gt; | &lt;a href=&quot;http://www.applepark.co.uk/ben-howard-blog&quot;&gt;blog&lt;/a&gt; | &lt;a href=&quot;http:// www.microsoft.com/learning/en-us/book.aspx?id=16258&amp;locale=en-u&quot;&gt;book&lt;/a&gt;

    Thursday, January 12, 2017 8:51 AM