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Associate Records via Workflow (Conundrum) RRS feed

  • Question

  • I have created two Many-2-Many relationships between the Sales Opportunity entity and a custom entity called Supplier.

    I have renamed the relationships List A and List B. Within the Sales Opportunity I can therefore associate one or more Supplier records, either on List A, or List B.

    For example:

     

    Sales Opportunity

    -----Activities

    -----Closed Activities

    -----Documents

    -----Audit History

    -----List A (Suppliers)

    ----------ABC Supplier

    ----------CDE Supplier

    -----List B (Suppliers)

    ----------CDE Supplier

    ----------FGH Supplier

    ----------IJK Supplier

     

    What I would like to do is automate the process of associating Suppliers with a Sales Opportunity.

    Ideally, I would like to search for Suppliers and then run an automated process for associating the records with a particular Sales Opportunity.

    My initial ideas were:

    (1) Created two Lookup fields on the Supplier entity, and then run a Workflow process to associate the records, whenever a Sales Opportunity is entered into the Lookup field. (Thinking I could do a bulk edit on the Suppliers and then Workflow would take care of the rest). However, it doesn't appear that Workflow has the ability to create relationships between records.

    (2) Write a custom Workflow activity that takes a Sales Opportunity GUID as a parameter to create the required relationships. But the problem here is that CRM Online does not support custom Workflow activities.

    (3) Write a dialog / plugin as per blog article

    http://blogs.msdn.com/b/crm/archive/2010/11/05/custom-workflow-actions-in-microsoft-dynamics-crm-2011-online.aspx

    Unfortunately you can only run a dialog for a single Supplier record at a time. So this does not work either.

     

    So it appears it is not possible to provide this functionality without building a custom ASP.NET application?


    ePartners CRM http://www.epartnersolutions.co.uk/
    • Moved by Xiaopeng Wu Tuesday, March 8, 2011 9:22 PM Forum consolidation (From:CRM Online)
    Monday, February 21, 2011 11:15 PM

Answers

  • I will explore Option (1) again, which should work if I use a Link entity between Opportunity & Supplier.
    ePartners CRM http://www.epartnersolutions.co.uk/
    • Marked as answer by ePartners UK Tuesday, February 22, 2011 8:30 AM
    Monday, February 21, 2011 11:34 PM